When composing a confirmation letter to an employee, it's essential to communicate clearly and politely. Start by addressing the employee by name and conveying the confirmation of their employment. Include the effective date of confirmation and mention that all terms and conditions will remain as per the attached document. End the letter on a positive note, expressing best wishes to the employee.

Table of Contents:

Employment Confirmation Letter Sample

Reference: _______

Date: __/__/____ (Date)

________ (Employee Name),
________ (Employee Department),
________ (Employee Address)

Subject – Employment confirmation

Dear ________,

We are pleased to inform you that your services with the company have been confirmed with effect from ________ (Confirmation Date).

All other terms and conditions of your service governing the contract will be as per the attached Annexure. Please find a detailed compensation structure attached. We wish you all the best.

For __________ (Company Name)

Authorized Signatory

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How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  1. What is the purpose of a confirmation letter to an employee?
    • A confirmation letter formally notifies an employee that their employment status has been confirmed by the company, typically after a probationary period or evaluation.
  2. What information should be included in an employee confirmation letter?
    • An employee confirmation letter should include the employee's name, confirmation date, any changes in employment status or terms, and any relevant attachments, such as compensation structures or employment contracts.
  3. Is it necessary to provide details about the terms and conditions of employment in the confirmation letter?
    • Yes, it's important to include details about the terms and conditions of employment to ensure clarity and avoid misunderstandings between the employer and the employee.
  4. Can a confirmation letter be sent via email?
    • Yes, a confirmation letter can be sent via email, provided it contains all necessary information and is delivered in a professional manner.
  5. What should an employee do upon receiving a confirmation letter?
    • Upon receiving a confirmation letter, the employee should review it carefully to ensure all details are accurate. If there are any discrepancies or questions, they should reach out to the appropriate HR representative for clarification.

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