Writing a leave application from your job is about being clear and polite. Start by addressing your letter to the right person, usually your manager or HR. Be specific about the dates you need off and explain briefly why you need the leave. Keep your language simple and to the point. Avoid using unclear language or leaving out important details like the exact dates of your leave. End your letter with a thank you and offer to provide more information if needed. Remember to keep the tone respectful and professional.
Sample Letter: Application for Leave from Job
To,
The HR Manager,
___________ (Name of the Company),
___________ (Address of the Company),
Date: __/__/____ (Date)
Subject: Application for Leave
Dear Sir/Madam,
With dues respect, my name is _____________ (name) and I am working in the __________ (mention department) as a __________ (mention job title).
I am writing to inform you that I need to take a leave of absence from __________ (start date) to __________ (end date). The reason for my leave is ________________ (personal reasons/medical reasons/family event/urgent work/other specific reason). During this period, I will ensure that my responsibilities are covered by ________________ (mention colleague’s name or note if you’ve arranged for someone to handle your tasks).
I understand the impact of my absence and I assure you that I have planned my work in such a way that it will not affect our department’s productivity. If there are any urgent matters that require my attention, I can be reached at __________ (your contact details) or via email at __________ (your email address).
Thank you very much for considering my request. I would be grateful if you could grant me this leave. Looking forward to your positive response.
Best regards,
___________ (Your Name)
___________ (Your Job Title)
___________ (Your Contact Information)