When writing an application for the cancellation of a transfer certificate from a school, it's essential to be polite and clear about the request. Begin with a formal address to the principal, state the purpose of the letter, provide necessary details such as the student's name and admission number, explain the reason for the cancellation, and express readiness to complete any required formalities for readmission. End with a polite closing and signature.

Table of Contents:

Request Letter for Cancellation of Transfer Certificate

The Principal,
__________ (School’s Name),
__________ (School’s Address)

Date: __/__/____ (Date)

__________ (Name of Parent),
__________ (Address)

Subject: Application for cancellation of transfer certificate

Dear Sir/Madam,

Most humbly and respectfully, I am hereby writing this letter to request you to kindly cancel the transfer certificate of my __________ (son/daughter) issued in name of __________ (Name of the Student) with admission number __________ (Mention admission number).

I apologize for the inconvenience as we were supposed to move to a new city on __________(Date) but due to __________ (Reason of cancellation- job changed/ family issue, any other reason), we will not be able to do so.

Kindly consider him/her readmitted, we are ready to go through the readmission procedure and complete all required formalities.

Yours Sincerely/Faithfully,
__________ (Name of the Parent/Guardian),
__________ (Contact Details),
__________ (Signature)

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  • Q: How do I address the principal in the letter?
    • A: Begin with "Dear Sir/Madam" followed by a formal salutation such as "Respected Principal" or "Dear Principal."
  • Q: Should I mention the reason for the cancellation?
    • A: Yes, providing a brief explanation for the cancellation helps the school understand the circumstances.
  • Q: Is it necessary to apologize for the inconvenience caused?
    • A: Yes, expressing regret for any inconvenience caused by the cancellation is courteous and appropriate.
  • Q: What should I do if the school requires additional information for readmission?
    • A: Be prepared to provide any necessary documents or information requested by the school to facilitate the readmission process.
  • Q: How soon can I expect a response from the school after submitting the letter?
    • A: The school administration will typically respond to your request for cancellation of the transfer certificate within a reasonable timeframe, depending on their administrative procedures and workload.

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