Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Letter Regarding Purchase Order
(Sender’s details)
____________
____________
____________
Date: __/__/____ (Date)
(Receiver’s details)
____________
____________
____________
Subject: Amendment for purchase order
Dear Sir/Madam,
This is with reference to the letter dated __/__/____ (Date) when our company placed an order of _________ (order details) with you. I am writing this letter because I would like to change the quantity of order on an urgent basis.
Kindly send us an additional _________ which makes it a total of ______ (new order details). Please send me the list of changed rates and prices within ______ (no. of days) days. I have attached the invoice bill and cash memo with this letter.
It’s my kind request to you to deliver the said order within ______ (no. of days) days because there is an urgent requirement at our end. You can call me at _______________ for any more requirements or information.
Thanking you in advance.
Sincerely,
_____________ (Your Name)
_____________ (Designation)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into
<br>tags in HTML for better readability.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
- Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.
Share via WhatsApp
Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
If you want to copy the text of your letter to the clipboard:
- Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
- Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.
Print Letter
For printing the letter directly from the browser:
- Print Letter: Click the "Print Letter" button after composing your letter.
- Print Preview: A new browser window will open showing your letter formatted for printing.
- Print: Use the print dialog in the browser to complete printing.
FAQs
- How should I request amendments to a purchase order in a letter?
- Clearly state the reference details of the original order and specify the required amendments in a polite and professional manner.
- What documents should I include with the amendment letter?
- Enclose any necessary supporting documents such as the invoice bill and cash memo to facilitate the amendment process.
- Is it necessary to specify a deadline for the recipient to respond?
- Yes, it's advisable to include a deadline for the recipient to provide the amended rates, prices, and deliver the revised order.
- What tone should I use in the amendment letter?
- Maintain a professional and courteous tone throughout the letter, expressing gratitude for the recipient's attention to the matter.
- How should I provide contact information for further communication?
- Clearly provide your contact details, including phone number and email address, for any further inquiries or assistance needed.