When requesting an appointment for a meeting, it's essential to be clear and polite. Begin with sender and receiver details, followed by the date and subject. Clearly state the purpose of the meeting and provide any necessary context or details. Request confirmation of the appointment and offer contact information for further communication.
Sample Letter Requesting for Meeting Appointment
(Sender’s details)
____________
____________
____________
Date: __/__/____ (Date)
(Receiver’s details)
____________
____________
____________
Subject: Appointment for meeting
Dear Sir/Madam,
I am writing this letter to book an appointment with you on __/__/____ (Date) for a ______ (meeting purpose) meeting.
I am the ________ (Your designation) of ______ (company name) in ________ (company location). In this meeting, I want to discuss the _______ (meeting purpose in detail). I would also want to inform you that our company’s _________ (Company person who will assist you in the meeting – if applicable) will also come along with me. This meeting is going to be very informative and you also get a _________ (information related to product/service).
I request you to kindly provide a confirmation with a suitable location and time for the meeting (if applicable). Kindly email me at _______________ for any query or doubt.
Looking forward to hearing from you.
Thanking you,
Yours sincerely,
_____________ (Your Name)
_____________ (Designation)
_____________ (Contact)
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