When addressing an attendance issue with HR via email, it's important to maintain a polite and respectful tone while clearly stating the discrepancy in attendance records. Provide specific details such as dates and duration of leave taken, express concern about the potential impact on performance and salary, and request HR to investigate the matter.
Sample mail to HR for attendance issue
From: _________@_____.___
To: ___________@______.___
Date: __/__/____ (Date)
Subject: Regarding attendance for ___________ (Employee ID)
Respected ________ (Name),
Most courteously and respectfully I would like to inform you that my name is___________ (Name) and I am working in __________ (Department) for last ________ (Duration). My employee ID is _________ (Employee ID).
I am writing this mail in regard to my attendance record. As per the visible monthly record, I took leave on the mentioned dates:
__/__/____ (Date)
__/__/____ (Date)
__/__/____ (Date)
But, to the best of my knowledge, I have not taken leave on any of the mentioned dates and I took a leave for _____ (Days) days in the entire month. I believe that the attendance record is incorrect. Therefore, I request you to kindly look into the same as it may affect monthly employee performance and salary.
I shall be highly obliged.
Thanking you,
________ (Name),
________ (Contact Number)
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