Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample mail to HR for attendance issue
From: _________@_____.___
To: ___________@______.___
Date: __/__/____ (Date)
Subject: Regarding attendance for ___________ (Employee ID)
Respected ________ (Name),
Most courteously and respectfully I would like to inform you that my name is___________ (Name) and I am working in __________ (Department) for last ________ (Duration). My employee ID is _________ (Employee ID).
I am writing this mail in regard to my attendance record. As per the visible monthly record, I took leave on the mentioned dates:
__/__/____ (Date)
__/__/____ (Date)
__/__/____ (Date)
But, to the best of my knowledge, I have not taken leave on any of the mentioned dates and I took a leave for _____ (Days) days in the entire month. I believe that the attendance record is incorrect. Therefore, I request you to kindly look into the same as it may affect monthly employee performance and salary.
I shall be highly obliged.
Thanking you,
________ (Name),
________ (Contact Number)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into
<br>tags in HTML for better readability.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
- Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.
Share via WhatsApp
Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
If you want to copy the text of your letter to the clipboard:
- Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
- Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.
Print Letter
For printing the letter directly from the browser:
- Print Letter: Click the "Print Letter" button after composing your letter.
- Print Preview: A new browser window will open showing your letter formatted for printing.
- Print: Use the print dialog in the browser to complete printing.
FAQs
- What should I do if I notice a discrepancy in my attendance record?
- You should promptly notify HR via email, providing specific details of the discrepancy and requesting an investigation.
- Is it necessary to mention my employee ID in the email?
- Yes, including your employee ID helps HR identify and address the issue more efficiently.
- How should I express my concern about the impact on performance and salary?
- Politely express your concern about the potential impact on performance evaluation and salary, emphasizing the importance of accurate attendance records.
- Should I provide evidence of my attendance, such as doctor's notes or emails?
- If you have any supporting documentation, it's advisable to attach it to your email for HR's reference.
- What should I do if HR does not respond to my email promptly?
- If you do not receive a response within a reasonable time frame, consider following up with HR or discussing the matter in person during office hours.
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