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When drafting a maternity leave request email, it's crucial to maintain a respectful and professional tone while clearly stating your intention and providing necessary details such as your name, designation, expected due date, and proposed start and end dates for the leave. Express gratitude for the consideration and offer to address any queries.

Table of Contents:

Sample Email Template Requesting Maternity Leave From Company

To: __________@___.___ (Receiver’s Email Address)
From: ____________@___.___ (Sender’s Email Address)

Date: __ /__ /____ (Date)

Subject: Requesting maternity leave

Respected Sir/ Madam,

Most humbly and respectfully, my name is ____________ (Name) and I work as __________ (Designation) of your reputed company.

I am writing this email for maternity leave. I would like to inform you that I am pregnant and the delivery expected due date is __/__/____ (Expected Date). Therefore, I request you to kindly sanction maternity leave that will begin from __/__/____ (Date). I will rejoin on __/__/____ (Date).

I shall be highly obliged for your kind consideration. For any queries you may contact me at __________ (Email Address).

Yours Thankfully,
____________ (Signature),
____________ (Name),
____________ (Contact Details)

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  • Is it necessary to mention the expected due date in the maternity leave request email?
    • Yes, providing the expected due date helps the employer understand the timing and duration of the leave.
  • Should I include my contact details in the maternity leave request email?
    • Yes, including your contact details allows the employer to easily reach out to you for further discussion or clarification.
  • Can I specify the exact dates for the maternity leave in the email?
    • Yes, it's recommended to provide clear start and end dates for the maternity leave to facilitate the approval process.
  • Is it appropriate to express gratitude in the maternity leave request email?
    • Yes, expressing gratitude demonstrates professionalism and appreciation for the employer's consideration.
  • What should I do if there are any queries regarding my maternity leave request?
    • If there are any queries, be proactive in addressing them by providing clear and prompt responses to ensure smooth processing of the leave request.

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