From: _________@_____.___
To: ___________@______.___

Date: __/__/____ (Date)

Subject: Reporting loss of ID card

Respected Sir/ Madam,

Respected, my name is __________ (Name) and I work as ________ (Designation) in _______ (Department) department of your prestigious company i.e. ________ (Company Name). My employee ID number is ________ (Employee ID).

I am writing this mail to report the loss of my Identity Card (ID Card) which was issued to me from your side. This is to inform you that the ID card bearing number __________ (ID Card Number) got lost ________ (the previous week/ previous month/ any other) while ________ (traveling/ shifting/ any other).

It is to request you to kindly deactivate the previous ID card and issue a duplicate card at the earliest as this will be required for _______ (Punching attendance/ entry allowance/ any other). I shall be highly obliged for your kind support. I look forward to your kind support.

Thanking you,
Yours Truly,
________ (Digital Signature – If required)
________ (Name),
________ (Contact Number),
________ (Employee ID)

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