The Human Resource Manager,
________ (Company Name),
________ (Company Address)

Date: __/__/____ (Date)

________ (Name),
________ (Employee ID Number)

Subject: Warning letter

Dear _________ (Name),

This letter is in reference to the password sharing of ___________ (ERP/ Official Email ID/ Any other) for _______ (Username). It is being noticed that Mr./Mrs _______ (Name) has shared the password with an unauthorized user and which is not acceptable.

As per the Company’s norms, anyone disrespecting the law by sharing passwords or any confidential data will be liable for adequate action taken. Consider this as a warning letter and such activity will not be favored in the coming future.

__________ (Company’s Name),
__________ (Signature / Stamp),
__________ (Name),
__________ (Designation)

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