Writing an effective warning letter about password sharing involves being clear, direct, and polite. The letter should state the issue, reference company policies, and outline the consequences of the violation. It is important to avoid unclear language and ensure all necessary details are included, such as the date, recipient’s name, and specifics of the violation. The tone should be firm but respectful, emphasizing the importance of adhering to company rules.
Sample Warning Letter for Sharing of Password
From,
The Human Resource Manager,
________ (Company Name),
________ (Company Address)
Date: __/__/____ (Date)
To,
________ (Name),
________ (Employee ID Number)
Subject: Warning letter
Dear _________ (Name),
This letter is in reference to the password sharing of ___________ (ERP/ Official Email ID/ Any other) for _______ (Username). It is being noticed that Mr./Mrs _______ (Name) has shared the password with an unauthorized user and which is not acceptable.
As per the Company’s norms, anyone disrespecting the law by sharing passwords or any confidential data will be liable for adequate action taken. Consider this as a warning letter and such activity will not be favored in the coming future.
For,
__________ (Company’s Name),
__________ (Signature / Stamp),
__________ (Name),
__________ (Designation)
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Deepanshu Thakral