When drafting a request letter for the cancellation of an insurance application, clarity and politeness are crucial. Begin with a formal greeting, clearly state the purpose of the letter including the application number, and provide a brief explanation for the cancellation. Request the withdrawal of the insurance application and express gratitude for their support. Include contact information for further communication and ensure all necessary details are provided for prompt action.
Sample Letter for Cancellation of Insurance Application
From,
__________ (Name),
__________ (Address)
Date: __/__/____ (Date)
To,
The Customer Relations Officer,
__________ (Insurance Company Name),
__________ (Address)
Subject: Cancellation of insurance application no. ________ (application number)
Sir/ Madam,
With utmost courtesy, I would like to inform that my name is _________ (Name) and I am a resident of ________ (locality).
This letter is in reference to the application number ________ (application number) which was submitted from my side regarding the purchase of insurance with _______ (Mention Details – policy name/ premium/ benefits/ any other). I would like to inform you that due to _________ (mention reason for cancellation) I am not willing to proceed with the above-mentioned insurance service.
Therefore, I would like to withdraw my insurance application. I request you to kindly do the needful at the earliest. I shall be highly obliged for your kind support. In case, any query arises, you may contact me at the contact details mentioned below.
Thanking You,
________ (Signature),
________ (Name),
________ (Contact Number)
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FAQs
- Why should I write a letter to cancel my insurance application?
- Writing a letter ensures formal documentation of your request and provides a clear record of your decision to cancel the insurance application.
- What information should I include in the cancellation request letter?
- You should include your name, address, the application number, details of the insurance service, the reason for cancellation, and a polite request for withdrawal of the application.
- Is it necessary to provide a reason for cancelling the insurance application?
- While not mandatory, providing a brief reason for cancellation helps the insurance company understand your decision and may expedite the cancellation process.
- How should I format the letter for cancelling the insurance application?
- The letter should follow a formal format with a clear subject line, a polite greeting, a concise explanation for cancellation, and a polite request for action.
- What should I do if I don't receive confirmation of the cancellation?
- If you don't receive confirmation within a reasonable time frame, consider following up with the insurance company to ensure your request has been processed.
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