The HR Manager,
__________ (Company Name),
__________ (Address)

Date: __/__/____ (Date)

Subject: Withdrawal of interview process

Sir/ Madam,

Most courteously, I am ________ (Your name) and I am writing this letter in reference to the job application ________ (application number) which was submitted by me on __/__/____ (date) for the position of ________ (position).

I would like to thank you for giving me an opportunity for being a part of the interview process for the mentioned job position. But most apologetically, I would like to withdraw myself from the interview process which is going to be held on __/__/____ (date) due to the reason ________ (mention reason).

I believe you would accept my sincere apology. I shall be highly thankful.

Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)

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