When writing a letter to request a change of name in office records due to marriage, it's crucial to maintain clarity and politeness. Begin by addressing the Human Resources Manager and providing your employment details, including your name, designation, and department. Clearly state your current name in company records and the new name you wish to update it to. Attach a copy of the relevant document, such as a marriage certificate, for reference. Politely request the name change and provide your contact information for any queries.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Request Letter for change of Name due to Marriage
To,
The Human Resources Manager,
___________ (Name Of Company),
___________ (Address)
Date: __/__/____ (Date)
Subject: Request for change of name due to marriage
Sir / Madam,
Respectfully, my name is _________ (Name) and I am working at your company for last ____________ (Duration). I am ___________ (Manager/ Officer – Mention Designation) of _____________ (Department) department.
I am writing this letter to you, to inform you that my name as in your records is ___________ (Name). I would request you to kindly update it to ___________ (New Name). I am also attaching a copy of ___________ (Driving Licence/ Marriage Certificate – Mention Document) for your reference.
I shall be thankful for your support. In case of any questions, you may contact me at my given contact number ___________ (Contact Number).
Kind Regards,
______________ (Signature)
______________ (Name),
______________ (Address)
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FAQs
- How soon should I notify HR of my name change after marriage?
- It's advisable to inform HR of your name change as soon as possible after getting married to ensure timely updates to company records.
- Do I need to provide any supporting documents for a name change request?
- Yes, it's important to attach a copy of your marriage certificate or any other legal document reflecting the name change.
- Will my email address also be updated with the new name?
- Typically, HR will update all relevant records, including your email address, to reflect the new name once the change is processed.
- Can I request a change of name for other reasons besides marriage?
- Yes, you can request a change of name for various reasons such as legal name change, adoption, or personal preference. However, you may need to provide appropriate documentation depending on the reason for the change.
- How long does it take for HR to process a name change request?
- Processing times may vary depending on company procedures and workload. It's recommended to follow up with HR if you haven't received confirmation within a reasonable timeframe.
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