The Purchase Department,
__________ (Company Name),
__________ (Address)

Date:__/__/____ (Date)

Subject: Variation approval

Respected Sir/ Madam,

I am ________ (Name) and I serve as ________ (Designation) of ________ (Department) department.

With utmost respect we were using ___________ (brand/ product) for last _____ (months/ years) from __/__/____ (Date) till __/__/____ (Date) but due to the ___________ (unavailability/ better price/ more easily available/ good quality/ any other) we want to purchase _______ (new/ variation, brand/ product name). I am writing this letter in regard to the same and in order to seek your approval for ordering the above-said items.

I shall be highly thankful for your quick and kind response.

Thanking you,
__________ (Signature),
__________ (Name),
__________ (Employee ID)

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