Request Letter for Variation Approval – Variation Approval Letter Sample

Writing an effective request letter for variation approval requires clarity and politeness. Clearly state your name, designation, and department. Specify the current situation, including the product or brand being used, the duration, and the reason for the variation request. Politely request approval for the new items and express gratitude for a quick response. Avoid vague language and ensure all necessary details are included.

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Letter for Variation Approval

To,
The Purchase Department,
__________ (Company Name),
__________ (Address)

Date:__/__/____ (Date)

Subject: Variation approval

Respected Sir/ Madam,

I am ________ (Name) and I serve as ________ (Designation) of ________ (Department) department.

With utmost respect we were using ___________ (brand/ product) for last _____ (months/ years) from __/__/____ (Date) till __/__/____ (Date) but due to the ___________ (unavailability/ better price/ more easily available/ good quality/ any other) we want to purchase _______ (new/ variation, brand/ product name). I am writing this letter in regard to the same and in order to seek your approval for ordering the above-said items.

I shall be highly thankful for your quick and kind response.

Thanking you,
__________ (Signature),
__________ (Name),
__________ (Employee ID)

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FAQs

• Q: How should I address the recipient in a request letter for product variation approval?
  • A: Begin with a respectful salutation, such as "Respected Sir/Madam" or "Dear Sir/Madam," followed by a clear introduction of yourself, your designation, and your department.
• Q: What details should I include in a request letter for variation approval?
  • A: Clearly state the current situation, including the product or brand being used, the duration, and the reason for the variation request. Politely request approval for the new items and express gratitude for a quick response.
• Q: Is it important to express gratitude in a request letter for variation approval?
  • A: Yes, it's essential to express gratitude for the recipient's consideration and prompt response. This helps maintain a positive and respectful tone throughout the letter.
• Q: How can I ensure clarity in my request for product variation approval?
  • A: Clearly articulate the reasons for the variation request, including factors such as unavailability, better price, or improved quality. Provide all necessary details to help the recipient understand the situation clearly.
• Q: Should I provide my employee ID in a request letter for variation approval?
  • A: Yes, including your employee ID can help the recipient identify you within the organization and expedite the approval process if needed.

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