Request Letter for Variation Approval – Variation Approval Letter Sample

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Letter for Variation Approval

To,
The Purchase Department,
__________ (Company Name),
__________ (Address)

Date:__/__/____ (Date)

Subject: Variation approval

Respected Sir/ Madam,

I am ________ (Name) and I serve as ________ (Designation) of ________ (Department) department.

With utmost respect we were using ___________ (brand/ product) for last _____ (months/ years) from __/__/____ (Date) till __/__/____ (Date) but due to the ___________ (unavailability/ better price/ more easily available/ good quality/ any other) we want to purchase _______ (new/ variation, brand/ product name). I am writing this letter in regard to the same and in order to seek your approval for ordering the above-said items.

I shall be highly thankful for your quick and kind response.

Thanking you,
__________ (Signature),
__________ (Name),
__________ (Employee ID)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• Q: How should I address the recipient in a request letter for product variation approval?
  • A: Begin with a respectful salutation, such as "Respected Sir/Madam" or "Dear Sir/Madam," followed by a clear introduction of yourself, your designation, and your department.
• Q: What details should I include in a request letter for variation approval?
  • A: Clearly state the current situation, including the product or brand being used, the duration, and the reason for the variation request. Politely request approval for the new items and express gratitude for a quick response.
• Q: Is it important to express gratitude in a request letter for variation approval?
  • A: Yes, it's essential to express gratitude for the recipient's consideration and prompt response. This helps maintain a positive and respectful tone throughout the letter.
• Q: How can I ensure clarity in my request for product variation approval?
  • A: Clearly articulate the reasons for the variation request, including factors such as unavailability, better price, or improved quality. Provide all necessary details to help the recipient understand the situation clearly.
• Q: Should I provide my employee ID in a request letter for variation approval?
  • A: Yes, including your employee ID can help the recipient identify you within the organization and expedite the approval process if needed.

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