Request Letter for Revised Purchase Order – Sample Letter to Client Requesting Revised PO

Request Letter for Revised Purchase Order – Sample Letter to Client Requesting Revised PO

When composing a request letter for a revised purchase order, it's important to maintain clarity and politeness throughout. Start with a formal greeting, acknowledge receipt of the original purchase order, and clearly state the issue(s) found. Request the necessary corrections and a revised purchase order. End the letter with gratitude. Avoid unclear language and ensure all relevant details are included for an effective request.

Table of Contents:

Sample Request Letter for revised purchase order

To,
___________
___________
___________ (Receiver’s details)

Subject: Request for revised purchase order

Dear Sir/ Madam,

We are in receipt of your purchase order _____________ (Purchase order no.) dated __/__/____ (date) against supply of ________ (Item description). We thank you very much for the same.

However, we would like to inform you that we have found the following issue/ issues within the PO provided: ___________ (Mention whichever is applicable – Our address mentioned is wrong/Tax rate is incorrect/ Delivery terms as per sale offer are incorrect/ payment terms as per sale offer is incorrect / freight not mentioned /other clauses).

We would request you to kindly correct the above and provide us with the revised Purchase order.

Thanking you.

Regards,
__________ (Your Name)
__________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons.
  • Auto-Fill Textarea: The chosen template’s content will automatically fill the textarea.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open with the subject "Sharing My Draft Letter".

Share via WhatsApp

Click the "Share via WhatsApp" button to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

Click the "Copy to Clipboard" button after composing your letter. You can paste the copied text anywhere you need.

Click the "Print Letter" button after composing your letter to print it directly from the browser.

FAQs

  • Why should I send a request letter for a revised purchase order?
    • Sending a request letter for a revised purchase order is important to ensure accuracy and clarity in the procurement process, thereby avoiding potential misunderstandings or discrepancies.
  • What information should be included in the request letter for a revised purchase order?
    • The request letter should include details of the original purchase order, acknowledgment of receipt, identification of the issue(s) found, and a polite request for correction and issuance of a revised purchase order.
  • How should I address the recipient in the request letter for a revised purchase order?
    • It is appropriate to address the recipient with a formal salutation such as "Dear Sir/Madam" followed by a polite request for the necessary corrections.
  • Is it necessary to provide contact information in the request letter for a revised purchase order?
    • Yes, it is advisable to provide your name and contact number at the end of the letter for any further communication or clarification regarding the request.
  • What should I do if I do not receive a response to my request letter for a revised purchase order?
    • If you do not receive a response within a reasonable timeframe, consider following up with the recipient to ensure that the request has been received and addressed appropriately.

Incoming Search Terms:

  • <ul> <li>sample letter requesting for revised purchase order</li> <li>sample request letter for revised purchase order</li> <li>revised purchase order request letter template</li> </ul>

Leave a Reply