When writing a request letter to a bank for waiving returned check fees, it's crucial to maintain clarity and politeness. Clearly state your account details, the incident involving the returned check, and the reason for requesting the fee waiver. Politeness and clarity are key to convey your message effectively and increase the likelihood of a positive response.

Table of Contents:

Sample Request Letter for Returned Check Fee Waiver

To,
The Branch Manager,
_________, (Bank Branch Name),
_________ (Bank Branch Address)

Date: __/__/_____ (date)

Subject: Request for cheque return fee waiver

Respected Sir/ Madam,

I would like to inform you that my name is ____________ (name) and I am holding a _______________ (type of bank account) bank account in your branch i.e. _____________ (branch name and address). My account number is ____________ (mention account number).

I am writing this letter to inform you that on __/__/_____ (date) I issued a cheque in the name of ____________ (mention name) amounting to ___________ (amount) vide cheque number ____________ (mention cheque number).

Please note that the cheque got returned due to ___________ (mention reason) and subsequently, I was penalized with charges for the same but _________ (mention the reason why charges should be returned). I hereby write this letter to request you to kindly waive the penalty charges. I have been a loyal customer for ____________ (mention duration) and __________ (mention your point – if applicable).

I believe you would consider this as a genuine request. I shall be highly obliged.

Yours truly,
__________ (signature),
__________ (your name),
__________ (address)

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FAQs

  • How should I address the recipient in a letter requesting a fee waiver for a returned check?
    • Use "Dear Sir/Madam" or "Respected Sir/Madam" as a polite and respectful way to address the recipient.
  • What information should I include in a request letter for waiving returned check fees?
    • Provide your account details, details of the returned check (date, recipient's name, amount, and reason for return), and reasons why you're requesting the fee waiver.
  • Is it important to mention my loyalty to the bank in the fee waiver request letter?
    • Mentioning your loyalty as a customer can potentially strengthen your request, but it's not mandatory. Focus on presenting a valid reason for the fee waiver.
  • How soon should I send a request letter after incurring returned check fees?
    • It's advisable to send the request letter as soon as possible after being notified of the incurred fees, preferably within a few days.
  • Should I provide my address and contact details in the fee waiver request letter?
    • Yes, including your address and contact details ensures that the bank can reach you if they require further information or updates regarding your request.

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