When drafting a request letter for a refund of down payment, clarity and politeness are key. Begin with a respectful greeting and clearly state the purpose of the letter. Provide essential details such as your name, address, and the amount of down payment made. Clearly explain the reason for the refund request and specify the mode of payment used for the down payment. Close the letter with gratitude and provide your contact details for any further communication.
Sample Letter For Refund Of Down Payment
From,
__________
__________
__________ (Sender’s Details)
Date: __/__/____ (Date)
To,
__________
__________
__________ (Reciever’s Details)
Subject: Request letter for refund of down payment
Respected Sir/ Madam,
Courteously, I would like to inform you that I am __________ (Your Name), resident of __________ (Your locality).
I am writing this letter to bring to your kind notice that I made a down payment of amount __________ (Mention amount) for __________ (Mention purpose) on __________ (Mention Date). Due to __________ (Mention reason- Financial reason/ personal, any other), I would like to cancel my __________ (Booking/ Reservation). Therefore, as per the terms and conditions, I request you to kindly refund the down payment done through __________ (Mention transfer platform- Net banking/ Cash/ NEFT, any other).
I shall be obliged. In case, you have any queries regarding the same, contact me on below mentioned contact details.
Regards,
__________ (Signature)
__________ (Name)
__________ (Contact Details)
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Sandeep Bhandari