When drafting a request letter for a fuel allowance, clarity and politeness are key. Clearly state your name, department, and duration of employment at the beginning. Explicitly mention your request for a fuel allowance, specifying the distance traveled daily and the purpose. Enclose fuel refill invoices for reference and express gratitude for their support.

Table of Contents:

Sample Letter for Fuel Allowance

The HR Manager,
__________ (Company’s Name)
__________ (Company’s Address)

Date: __/__/____ (Date)

Subject: Request for fuel allowance

Respected Sir/ Madam,

This is to most humbly inform you that my name is ___________ (name) and I have been working in your company’s _________ (department) for last _________ (duration).

Most humbly, I would like to inform you that I am writing this letter to request you for issuance of fuel allowance. Respected, I travel ________ (number of kilometres/miles) a day in the month of _______ (month) for ________ (mention purpose). Therefore, I request you to kindly provide me with the same. The fuel refill invoices are enclosed for your kind reference.

I shall be highly obliged for your kind support.

Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)

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  1. Is a fuel allowance provided to all employees in the company?
    • Fuel allowance policies vary among companies. Typically, employees who travel for work-related purposes may be eligible for this allowance.
  2. How is the distance traveled calculated for the fuel allowance request?
    • Employees should provide an approximate distance traveled per day for work-related purposes. This distance helps determine the amount of the fuel allowance.
  3. Are there any specific requirements for the purpose of travel mentioned in the request letter?
    • The purpose of travel should be related to work responsibilities or duties. Employees should ensure clarity and relevance when mentioning the purpose in the letter.
  4. What documents should be enclosed with the fuel allowance request letter?
    • Enclosing fuel refill invoices or receipts for the traveled distance helps validate the request for a fuel allowance.
  5. How long does it typically take for a fuel allowance request to be processed?
    • Processing times for fuel allowance requests may vary depending on internal procedures. Employees should inquire with the HR department regarding expected timelines for approval and disbursement.

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