The HR Manager,
__________ (Office’s name),
__________ (Office’s address),

Date: __/__/____ (Date)

Subject: Request for fan

Respected Sir/Madam,

My name is _______ (name), and I have been working in your company for the last _______ (mention duration) as __________ (mention designation). My employee ID number is __________ (mention your employee ID number).

With utmost respect, I am writing to request the installation of a fan in the office’s ____________ (reception/seminar hall/meeting room/corridor/labs/any other). Currently, ___________ (no fans are installed/the installed fan is not working) in the mentioned area, and as we are in the peak of summer, I kindly request you to install a fan.

I believe that you will address this matter at the earliest. If you require any further information, please do not hesitate to contact me at _________ (mention contact details).

Thanking you,

_________ (Your signature),
_________ (Your name),
_________ (Your contact details)

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