When writing a request letter for earned leave, it is important to be clear and polite. Start with a formal greeting, state your name, department, and employee ID. Mention the reason for your leave, the dates you plan to be absent, and the number of days. Assure your employer that you will return on a specific date and complete any pending work. Conclude with a polite request for approval and express gratitude. Avoid unclear language and ensure all necessary details are included.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Letter for Earned Leave Sanction
To,
The HR Manager,
__________ (Name of the Company),
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Request for leave
Respected Sir/ Madam,
Most humbly and respectfully, I would like to inform you that my name is ________ (Name) and I am working in ________ (department) of your reputed company. My employee ID number ____________ (ID Number).
With utmost respect, I would like to inform you that I am looking forward to sanctioning the earned leave in my name as I am ____________ (mention reason for requesting earned leave). I am willing to avail the earned leave from __/__/____ (date) to __/__/____ (date) i.e. _________ (number of days).
I ensure that I will join back on __/__/____ (date) and will complete all pending work upon resuming work. I shall be highly obliged for your kind support.
Thanking you,
Regards,
________ (Signature),
________ (Name),
________ (Employee ID Number),
________ (Contact Number)
Live Editing Assistance
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Additional Template Options
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Share via WhatsApp
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Copy to Clipboard
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Print Letter
Click the "Print Letter" button after composing your letter to print it directly from the browser.
FAQs
- What should I include in my earned leave request letter?
- Include your name, department, employee ID, the reason for leave, the start and end dates of the leave, and a polite request for approval.
- How far in advance should I submit my earned leave request?
- Submit your earned leave request at least one to two weeks in advance to give your employer enough time to arrange for your absence.
- Can I request earned leave via email?
- Yes, you can submit your earned leave request via email, ensuring it follows the same formal structure as a written letter.
- What if my earned leave request is not approved?
- If your request is not approved, discuss alternative dates or options with your manager to find a suitable solution.
- Do I need to mention the reason for my earned leave in the letter?
- Yes, mentioning the reason for your leave provides context and can help your employer understand and approve your request more easily.
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Sandeep Bhandari