When writing a request letter for the cancellation of annual leave, it is important to be clear and polite. Start with a formal greeting, mention your name, department, designation, and employee ID. Clearly state the dates of the originally requested leave and the reason for the leave. Explain why you no longer need the leave and request the cancellation. Conclude with a polite request for prompt processing and express gratitude. Avoid unclear language and ensure all necessary details are included.
Sample Request Letter for Cancellation of Annual Leave
To,
The HR Manager,
__________ (Company Name),
__________ (Address)
Date:__/__/____ (Date)
Subject: Request for cancellation of annual leave
Respected Sir/Madam,
With utmost respect, I would inform you that my name is __________ (Name) and I have been working in your company i.e. __________ (Company Name) for the last __________ (Months/ Years) as __________ (Designation) of ___________ (Department) and my employee ID is __________ (Employee ID).
I am writing this letter in order to inform you that I requested annual leave from __/__/____ (Date) till __/__/____ (Date) for _______ (Number of Days) days and the purpose for the requested leave was ______________ (mention reason for leaving – Vacation/Personal Reason/ Health Issues/ Family Issues/ etc). I beg to inform you that I am no longer in need to avail same as ____________ (mention reason for leave cancellation) and hence, I hereby request you to kindly cancel my annual leave.
I hope you will process my request at the earliest. I shall be highly served.
Thanking you,
Regards,
__________ (Signature)
__________ (Name),
__________ (Contact Number)
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Sandeep Bhandari