When drafting a request letter for an E-pass for an employee, clarity and politeness are essential. Clearly state the purpose of the letter and provide necessary details such as name, department, and designation. Mention the reason for requesting the E-pass and any inconvenience caused due to its absence. Attach relevant documents, such as an employee ID card, for reference.

Table of Contents:

Sample Letter for E-Pass Request from Company

The HR Manager,
__________ (Name)
__________ (Address)

Date: __/__/____ (Date)

Subject: Request for E-pass

Dear Sir/ Madam,

My name is __________ (name) and I am working in __________ (department) department of your reputed company as a _________ (designation).

Respected, I am writing this letter to request you for issuance of the e-pass which is being issued for _________ (mention reason for requesting e-pass). Respected the same was not provided to me and due to which ___________ (mention issue being caused due to same).

Therefore, it is to request you kindly provide me with the e-pass at the earliest. I shall be highly obliged for your kind support. I am attaching a copy of my employee ID card along with this letter for your kind reference.

Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)

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  • What is an E-pass?
    • An E-pass is an electronic pass or permit issued for various purposes such as travel, access to restricted areas, or attendance.
  • Who can request an E-pass?
    • Employees requiring E-passes for work-related purposes can request them through their HR department.
  • What documents should be attached with the request letter?
    • It's advisable to attach relevant documents such as an employee ID card to support the E-pass request.
  • How long does it take to receive an E-pass after sending the request letter?
    • The processing time for E-pass requests may vary depending on company policies and procedures. It's recommended to follow up with the HR department if there is a delay.
  • Can an E-pass be used for personal purposes?
    • E-passes issued by companies are typically for official or work-related use only and should not be used for personal purposes.

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