When drafting a reply letter for maternity leave, clarity and sensitivity are essential. Acknowledge the request, specify the duration of leave granted, mention the start and return dates, and offer support. Avoid unclear language and ensure all necessary details are included for effective communication.
Sample Reply Letter for Maternity Leave
To,
The _____ (Designation),
_________ (Company Name),
_________ (Company Address)
Date: __/__/____ (date)
From,
The HR Manager,
_________ (Company Name),
_________ (Company Address)
Subject: Regarding maternity request
Dear Sir/Madam,
This letter is for ___________ (name of the employee) and this letter is in reference to the maternity leave request we have received from your end on __/__/____ (date).
We would like to inform you that your request has been processed and you are allotted a maternity leave duration of ___________ (mention duration – 6 months) beginning from __/__/____ (date) onwards. Your date of re-joining will be __/__/____ (date)
We wish you good luck and happy parenting. For further queries, you may contact at the contact details mentioned below.
For,
________ (Company name),
________ (Signature),
________ (Name),
________ (Contact details)
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