To write an effective letter requesting a quotation for a bulk order, it's essential to maintain clarity and politeness throughout the communication. Ensure all necessary details, such as the products required and the deadline for receiving the quotation, are clearly stated. Avoid common pitfalls like unclear language and omitting important information. Politeness and professionalism are key to fostering a positive business relationship.

Table of Contents:

Request Letter to Supplier for Quotation on Bulk Order

Your address,

Receiver’s address,


Subject: Requesting quotation for bulk order


With due respect, I am writing this letter to bring into your consideration that we, the management of ________ (Company name /Institute name) are planning to buy product detailed mentioned below:

S No.Product NameQuantity

Could you please send us your catalog along with the quotation with the best possible prices on or before _______ (date) also don’t forget to mention the discount provided. Kindly mention the mode of payment accepted by you.

Looking forward to your quick reply.
______(Your name)

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  1. What should be included in a letter requesting a quotation for a bulk order?
    • Ensure to include your company's details, the recipient's details, a clear subject line, a polite greeting, a list of the products required with quantities, a request for a catalog and quotation including discounts, and specify the deadline for response.
  2. How should I address the recipient in a quotation request letter?
    • Address the recipient as "Sir/Madam" or use their formal title and last name if known, followed by a polite greeting such as "Dear Sir/Madam" or "Dear [Recipient's Name]."
  3. Is it important to mention the deadline for receiving the quotation in the letter?
    • Yes, specifying a deadline ensures timely response and helps in planning your procurement process effectively. Be clear and reasonable about the timeframe for receiving the quotation.
  4. What should I do if I need further clarification or have additional requirements after receiving the quotation?
    • If you need further clarification or have additional requirements, you can follow up with the supplier through email or phone communication. Clearly communicate your queries or additional needs to ensure mutual understanding.
  5. Should I mention the mode of payment in the letter requesting a quotation?
    • Yes, it's important to mention the mode of payment to understand the supplier's payment terms and ensure compatibility with your company's payment procedures.

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