Writing effective letters involves clarity and politeness. Avoid unclear language and ensure all necessary details are included. Begin with a clear subject line, followed by a polite greeting. Clearly state the purpose of the letter and any relevant background information. Use bullet points or tables for clarity when presenting details. End with a polite request for action and include contact information. Review for grammar and punctuation before sending.
Request for Confirmation of Missing Invoices in GSTR-2A
Dear [Seller/Vendor Name]
As you are aware that every registered person under GST is required to furnish the details of outward supplies of goods or services or both under section 37, Seller/Vendor needs to furnish such details in FORM GSTR-1 either electronically through the GST Portal or through a Facilitation Centre notified by the Commissioner. Further, the details of outward supplies furnished by the supplier shall be made available electronically to the concerned registered persons (i.e.recipients) in Part A of FORM GSTR-2A, in FORM GSTR-4A, and in FORM GSTR-6A through the GST Portal after the due date of filing of FORM GSTR-1.
After reviewing our FORM GSTR-2A electronically on the GST portal, it has been observed that some of the invoices (mentioned below) pertaining to your GSTIN are not appearing in our GSTR-2A resulting in a mismatch of Input tax credit claimed by us in our GST Return.
| Vendor Name | ________________ (Vendor Name) |
| GSTIN | ________________ (Vendor GSTIN) |
| Invoice Number | ________________ (Invoice Number) |
| Invoice Date | ________________ (Invoice Date) |
| Taxable Value | ________________ (Taxable Value) |
| IGST Amount | ________________ (IGST Amount) |
| CGST Amount | ________________ (CGST Amount) |
| SGST Amount | ________________ (SGST Amount) |
In view of the above, it is requested to confirm whether you are filing your monthly GSTR-1 Return regularly and the invoices mentioned in the attached list are included in your GSTR-1.
Kindly also share the relevant pages of your GSTR-1 Return wherein these invoices are appearing to substantiate our claim with the department.
In case you have not filed your GSTR-1 Return OR these invoices are not shown/included correctly, please ensure to file the original/revised return immediately to enable us to claim the ITC.
An early action in this regard will be highly appreciated.
Regards,
_________ [NAME]
_________ [CONTACT No.]
_________ [DEPARTMENT]
_________ [COMPANY NAME]
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Sandeep Bhandari