When writing a letter to withdraw a complaint to HR, it's crucial to maintain a polite and clear tone. Begin by addressing the HR manager respectfully, state the date and details of the original complaint, express your intention to withdraw the complaint explicitly, and provide contact information for further communication. Ending with gratitude is also recommended.
Sample Letter for Withdrawal of Complaint
To,
The Human Resources Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Withdrawal of complaint
Respected Sir/ Madam,
I would like to inform you that on __/__/____ (Date) I filed a complaint against _______ (Name) for _________ (mention complaint) for the requested service bearing complaint number ________ (Complaint number).
I write this letter in order to withdraw the complaint made. I give my full consent to cancel the complaint made.
I believe I will get to hearing back from you. In case of any queries, you may contact me at __________ (Contact Number) any working day between __:__ (Time) till __:__ (Time).
Thanking You,
_________ (Signature),
_________ (Name),
_________ (Contact Number)
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FAQs
- Can I withdraw a complaint once it has been filed?
- Yes, it's possible to withdraw a complaint that has been filed. You can do so by writing a formal letter to the relevant department or authority expressing your intention to withdraw the complaint.
- Do I need to provide a reason for withdrawing my complaint?
- While it's not mandatory, providing a brief reason for withdrawing the complaint can help in maintaining transparency and clarity in communication.
- Will withdrawing a complaint affect my relationship with HR or the company?
- No, withdrawing a complaint does not typically have any negative implications on your relationship with HR or the company. It simply indicates a change in your decision to pursue the matter further.
- Is there a specific format for withdrawing a complaint?
- While there's no strict format, it's essential to maintain a formal tone and include relevant details such as the date of the original complaint, the name of the person complained against, and the complaint number.
- How long does it take for a withdrawn complaint to be processed?
- The processing time for a withdrawn complaint may vary depending on the company's procedures and workload. However, HR departments generally strive to address such requests promptly.
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