Letter to HR for Complaint Withdrawal – Sample Letter for Withdrawal of Complaint

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Letter for Withdrawal of Complaint

To,
The Human Resources Manager,
__________ (Company Name),
__________ (Address)

Date: __/__/____ (Date)

Subject: Withdrawal of complaint

Respected Sir/ Madam,

I would like to inform you that on __/__/____ (Date) I filed a complaint against _______ (Name) for _________ (mention complaint) for the requested service bearing complaint number ________ (Complaint number).

I write this letter in order to withdraw the complaint made. I give my full consent to cancel the complaint made.

I believe I will get to hearing back from you. In case of any queries, you may contact me at __________ (Contact Number) any working day between __:__ (Time) till __:__ (Time).

Thanking You,
_________ (Signature),
_________ (Name),
_________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• Can I withdraw a complaint once it has been filed?
  • Yes, it's possible to withdraw a complaint that has been filed. You can do so by writing a formal letter to the relevant department or authority expressing your intention to withdraw the complaint.
• Do I need to provide a reason for withdrawing my complaint?
  • While it's not mandatory, providing a brief reason for withdrawing the complaint can help in maintaining transparency and clarity in communication.
• Will withdrawing a complaint affect my relationship with HR or the company?
  • No, withdrawing a complaint does not typically have any negative implications on your relationship with HR or the company. It simply indicates a change in your decision to pursue the matter further.
• Is there a specific format for withdrawing a complaint?
  • While there's no strict format, it's essential to maintain a formal tone and include relevant details such as the date of the original complaint, the name of the person complained against, and the complaint number.
• How long does it take for a withdrawn complaint to be processed?
  • The processing time for a withdrawn complaint may vary depending on the company's procedures and workload. However, HR departments generally strive to address such requests promptly.

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