A birth certificate is one of the important identity document that records the date of birth of an individual. As of today most of the concerned authorities are issuing Birth certificates online while some authorities are still using the manual procedures for issuing Birth certificates.

  • Sample cover letter for Birth certificate name addition:

The Municipal Corporation,
_________ (Name of the Concerned Officer),
_________ (Municipal Corporation Address)

Date: __ / __ / ____ (Date)

Subject: Addition of name in the birth certificate


With due respect, I would like to state that my name is _____________ (Name) and I am a resident of _____________ (Residential Address).

I would like to bring into your kind concern that as per process I have been issued a birth certificate with registration number ________ (birth certificate registration number) of my ______________ (son/ daughter) issued by Municipal Corporation of ___________ (Name and Address of Municipal Corporation).

I would request you to kindly add the name to the birth certificate and your records for future reference. The following are the details.

Name: _______________
Date of Birth: _______________
Address: _____________

As per erquirement, I am attaching a copy of the ____________ ( Birth certificate/Form /Any document Required – If Applicable) along with this letter.

I shall be thankful for your help. Looking forward to a positive reply.

Yours Truly,
_________ (Signature)
_________ (Name),
_________ (Address/ Contact Number)

Note: For Birth certificate name addition, you may be asked for additional documents as per rules and guidelines defined by concerned authorities. This cover letter may not be accepted by the authority for any purpose. For name addition kindly contact the concerned authority.

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