When writing an information letter to a higher authority, it's crucial to be clear and polite. Provide all necessary details such as your name, designation, and employee ID, along with a concise explanation of the issue or reason for writing the letter. Express gratitude for their attention and offer to provide further information if needed.
Sample Letter of Information to Higher Authority
From,
____________ (Designation)
____________ (Name of the organization)
____________ (Address of the organization)
Date: __/__/______ (date)
To,
____________ (Designation)
____________ (Name of the organization)
____________ (Address of the organization)
Subject: Information about __________ (information details)
Dear Sir/Madam,
This is to most humbly inform you that my name is ___________ (name) and I am working as a ____________ (designation) having employee ID ___________ (mention employee ID).
I write this letter to inform you regarding the _______________ (brief reason for writing this letter – approval/transfer/help/misconduct/promotion/other). I would have reached ____________ department) regarding the same but due to __________ (mention reason for approaching higher authority) issues I have to approach higher authorities.
Therefore, I request you to look into this matter and take the appropriate action. If you have any questions or concern, you can contact me at ___________ (contact details)
Thank you for your understanding and time. I shall be highly grateful to you.
Yours sincerely,
____________ (Name)
____________ (Employee ID)
____________ (Contact details)
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Deepanshu Thakral