When writing an excuse letter for being absent from the office due to an important matter, it’s essential to be clear and polite. Start by addressing the letter to the appropriate person and providing your name, designation, and employee ID. Clearly state the date of absence and the reason for it. Apologize for the inconvenience caused and assure that you will complete any pending work promptly. This approach shows responsibility and respect for your employer's time and operations.
Sample Letter Giving Excuse for Being Absent in Office
To,
The HR Manager,
__________ (Company’s Name),
__________ (Company’s Address)
Date: __/__/____ (Mention date)
Subject: Apology for absence on __/__/____ (Date)
Respected Sir/Madam,
My name is ________(name) and I am working in your company as a _______(designation) in _______(department). My employee ID is ________(mention your employee ID).
I am writing this letter to apologize for my absence on __/__/____(date). I was absent because _____(mention your reason). This being an emergency, I didn’t get the time to inform you at the earliest regarding the same.
I ensure you to complete all the pending work at the earliest. I expect your kind forgiveness.
Yours truly,
______(Name)
______(Employee ID)
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Deepanshu Thakral