Documents Lost Application – Sample Application for Loss of DocumentsDocuments Lost Application – Sample Application for Loss of Documents
When writing an application for loss of documents, it's essential to maintain clarity and politeness. Begin with a formal greeting, clearly state the purpose of the letter including details of the lost document, such as its name and serial number. Provide a brief explanation of how the document was lost and request assistance in lodging the complaint. Express gratitude for their support and include contact information for further communication.

Table of Contents:

Sample Application for Loss of Documents

__________ (Sender’s Details)

Date: __/__/____ (Date)

__________ (Recipient Details)

Subject: Loss of documents

Dear Sir/ Madam

My name is _______ (Name) and I am a resident of ________ (Address).

I am writing this letter to lodge a complaint for the loss of a document. I would inform you that ______ (Document Name) bearing serial number __________ (ID card/ document Serial Number) on __/__/____ (Date). I believe that the mentioned document got lost while _______ (traveling/ theft/ any other).

I request you to kindly lodge my complaint. I shall be highly obliged for your kind support.

Thanking you,
__________ (Signature)
__________ (Name)
__________ (Contact Details)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • What should I include in the application for loss of documents?
    • Include your name, address, details of the lost document including its name and serial number, the date of loss, and a brief explanation of how it was lost.
  • Why is it important to report the loss of documents?
    • Reporting the loss of documents is important for documentation purposes and to request assistance in case of misuse or fraudulent activity.
  • How should I address the recipient in the letter?
    • Begin with a formal greeting such as "Dear Sir/Madam" or "To whom it may concern" to address the recipient respectfully.
  • What should I do if I am unsure how the document was lost?
    • If you are unsure about the circumstances of the loss, mention this in the letter and provide any relevant information or suspicions you may have.
  • Is it necessary to provide contact details in the application?
    • Yes, providing contact details ensures that the recipient can reach you for further information or assistance regarding the lost document.

Incoming Search Terms:

    • sample letter to complain about the loss of documents
    • letter informing about the loss of the document