Cover Letter for Quotation to Client – Quotation Cover Letter

Cover Letter for Quotation to Client – Quotation Cover Letter

When crafting a cover letter for a quotation to a client, it's essential to maintain clarity and politeness throughout the communication. Begin with a formal salutation addressing the recipient by their appropriate title. Reference any previous correspondence or inquiry from the client to establish context. Clearly state the purpose of the letter, which is to provide an offer or quotation for the requested product or service. Enclose the quotation or offer as requested, ensuring it aligns with the client's specifications. Conclude with a courteous closing and your contact information for further communication.

Table of Contents:

Sample Cover Letter to Client for Quotation

Reference No.:

Date: __/__/____ (Date)

___________ (Receiver’s Name)
___________ (Receiver’s Address)

Subject: Offer/Quotation for __________ (Quotation Details)

Dear Sir/Madam,

With reference to your letter no. _________ (letter number) dated _________ (letter received date) received by ________ (E-mail/ Post/ Others) on ______ (received date) regarding enquiry of _______.

Please find enclosed our quotation regarding ___________ (product details) in the specified format requested by you.

Yours faithfully,

___________ (Your Name)
___________ (Contact Number)

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FAQs

  1. What should I include in the subject line of the cover letter?
    • In the subject line, mention the purpose of the letter, such as "Offer/Quotation for [Quotation Details]."
  2. How should I address the recipient in the cover letter?
    • Begin with a formal salutation such as "Dear Sir/Madam" or "To [Receiver’s Name]."
  3. What information should I reference in the body of the letter?
    • Reference any previous correspondence or inquiry from the client to provide context for the quotation.
  4. What should I enclose with the cover letter?
    • Enclose the quotation or offer requested by the client, ensuring it aligns with their specifications.
  5. How should I sign off the cover letter?
    • Conclude with a courteous closing such as "Yours faithfully" or "Sincerely," followed by your name and contact information.

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