When crafting a cover letter for a quotation to a client, it's essential to maintain clarity and politeness throughout the communication. Begin with a formal salutation addressing the recipient by their appropriate title. Reference any previous correspondence or inquiry from the client to establish context. Clearly state the purpose of the letter, which is to provide an offer or quotation for the requested product or service. Enclose the quotation or offer as requested, ensuring it aligns with the client's specifications. Conclude with a courteous closing and your contact information for further communication.
Sample Cover Letter to Client for Quotation
Reference No.:
Date: __/__/____ (Date)
___________ (Receiver’s Name)
___________ (Receiver’s Address)
Subject: Offer/Quotation for __________ (Quotation Details)
Dear Sir/Madam,
With reference to your letter no. _________ (letter number) dated _________ (letter received date) received by ________ (E-mail/ Post/ Others) on ______ (received date) regarding enquiry of _______.
Please find enclosed our quotation regarding ___________ (product details) in the specified format requested by you.
Yours faithfully,
___________ (Your Name)
___________ (Contact Number)
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