Writing an effective request letter for the cancellation of duty involves being clear, polite, and including all necessary details. Clearly state your name, ID number, the duty you have been assigned, and the reason for requesting the cancellation. Apologize for any inconvenience caused and offer your contact details for further communication. Avoid unclear language and ensure your request is easy to understand.
Sample Letter to Higher Authority Requesting for the Cancellation of Duty
To,
The Officer In-charge,
_________ (Company Name),
_________ (Company Address)
Date: __/__/____ (date)
Subject: Request for cancellation of duty
Respected Sir/ Madam,
My name is _________ (mention name) and My ID number is _________ (mention your ID number). I would like to inform you that I have been assigned with the ________ (mention duty name – exam checking/ invigilation/ any other) for which I am supposed to be present at the _________ (mention location) but for the reason __________ (mention reason for requesting duty cancellation) I will not be able to come for assigned duty.
I apologize for the inconvenience caused. It is to request you kindly cancel my duty. I shall be highly obliged for your kind reference. For any queries, you may contact me at __________ (mention contact details).
Yours truly,
________ (Signature),
________ (Name),
________ (Contact details)
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Deepanshu Thakral