The Officer In-charge,
_________ (Company Name),
_________ (Company Address)

Date: __/__/____ (date)

Subject: Request for cancellation of duty

Respected Sir/ Madam,

My name is _________ (mention name) and My ID number is _________ (mention your ID number). I would like to inform you that I have been assigned with the ________ (mention duty name – exam checking/ invigilation/ any other) for which I am supposed to be present at the _________ (mention location) but for the reason __________ (mention reason for requesting duty cancellation) I will not be able to come for assigned duty.

I apologize for the inconvenience caused. It is to request you kindly cancel my duty. I shall be highly obliged for your kind reference. For any queries, you may contact me at __________ (mention contact details).

Yours truly,
________ (Signature),
________ (Name),
________ (Contact details)

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