Writing an effective apology letter for overpaying an employee requires clarity and politeness. Start by addressing the employee, explaining the mistake, and stating the overpaid amount and the correct amount. Request a refund politely and provide the necessary bank details for the transfer. Always end the letter with a polite thank you and your contact information.
Sample Letter of Apology to Employee for Overpayment
To,
_____________ (Name of the Employee),
_____________ (Department)
Date: __/__/____ (Mention date)
Subject: Apology for overpayment
Dear ____________ (Employee name),
This letter is in reference to the recent payment that we have made to your account for your _________ (salary/ reimbursement/ travel charges/ any other). Accidentally, we made a payment of the amount _________ (mention amount) whereas, we were supposed to make a transfer of _______ (mention amount).
Therefore, I write this letter in order to appeal to you for refunding the overpayment done. You may transfer the amount to account details mentioned below:
Account Number: ____________ (Mention account number),
Account Name :______________ (Account Name as per Bank records)
IFSC Code: ______________ (Mention your IFSC Code),
Branch Address: ____________ (Mention Branch Address)
I expect your quick action in this regard.
Regards,
______________ (Signature),
______________ (Your Name),
______________ (Designation),
______________ (Contact number)
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Sandeep Bhandari 
Kshitij Tarun 
Deepanshu Thakral