Termination Letter to Employee Due to Absence – Sample Termination Letter Due to Absence

When writing a termination letter due to absence, it's crucial to maintain clarity, professionalism, and empathy. Clearly state the reason for termination, cite the company's attendance policy, and provide details of the employee's absenteeism. Offer support for any outstanding issues, such as final payments or clearance procedures, and express gratitude for the employee's past contributions.

Table of Contents:

Sample Termination Letter to Employee Due to Absence

From,
________________(Company’s Name)
________________(Company’s Address)

Date: __/__/______(Date)

To,
________________(Employee’s Name)
________________(Employee ID)
________________(Employee’s Contact details)

Subject: Termination Letter due to absence

Dear Sir/Madam,

This letter is to inform you that your employment as _______________(position) at ___________________ (company’s name) is terminated with immediate effect. You have violated the attendance policy of the company. You have continued being absent from the last ______(duration) days. You have been given multiple warnings by the ____________(department) department. Your attendance record is very poor from the __________(month) month. Uninformed absence always results in over workload of the fellow employees.

Therefore, Our company has decided to terminate you. Kindly, note that this decision is final and irreversible. You can coordinate with the ______________(Human Resources Department) to clear your dues. Your final payment will be given to you by the end of this month.

Thank you for your contribution to this firm/organization.

Regards,

________________(Signature)
________________(Name)
________________(Designation)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons.
  • Auto-Fill Textarea: The chosen template’s content will automatically fill the textarea.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open with the subject "Sharing My Draft Letter".

Share via WhatsApp

Click the "Share via WhatsApp" button to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

Click the "Copy to Clipboard" button after composing your letter. You can paste the copied text anywhere you need.

Click the "Print Letter" button after composing your letter to print it directly from the browser.

FAQs

  • Can an employee be terminated solely for absenteeism?
    • Yes, frequent and unexplained absences can be grounds for termination, especially if it violates company policies and disrupts operations.
  • Is it necessary to provide warnings before termination for absenteeism?
    • Yes, it's generally advisable to issue warnings or notices to employees regarding their attendance issues before resorting to termination.
  • What should be included in a termination letter due to absence?
    • A termination letter should clearly state the reason for termination, cite the company's attendance policy, provide details of the employee's absenteeism, and offer guidance on any outstanding matters such as final payments or clearance procedures.
  • Can an employee challenge their termination for absenteeism?
    • Depending on the circumstances and applicable employment laws, an employee may have the right to challenge their termination, especially if they believe it was unjust or discriminatory.
  • How should employers handle termination meetings for absenteeism?
    • Employers should conduct termination meetings professionally and respectfully, ensuring that the employee understands the reasons for termination and offering support for any transition-related concerns.

Leave a Reply