When writing a termination letter due to absence, it's crucial to maintain clarity, professionalism, and empathy. Clearly state the reason for termination, cite the company's attendance policy, and provide details of the employee's absenteeism. Offer support for any outstanding issues, such as final payments or clearance procedures, and express gratitude for the employee's past contributions.
Sample Termination Letter to Employee Due to Absence
From,
________________(Company’s Name)
________________(Company’s Address)
Date: __/__/______(Date)
To,
________________(Employee’s Name)
________________(Employee ID)
________________(Employee’s Contact details)
Subject: Termination Letter due to absence
Dear Sir/Madam,
This letter is to inform you that your employment as _______________(position) at ___________________ (company’s name) is terminated with immediate effect. You have violated the attendance policy of the company. You have continued being absent from the last ______(duration) days. You have been given multiple warnings by the ____________(department) department. Your attendance record is very poor from the __________(month) month. Uninformed absence always results in over workload of the fellow employees.
Therefore, Our company has decided to terminate you. Kindly, note that this decision is final and irreversible. You can coordinate with the ______________(Human Resources Department) to clear your dues. Your final payment will be given to you by the end of this month.
Thank you for your contribution to this firm/organization.
Regards,
________________(Signature)
________________(Name)
________________(Designation)
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FAQs
- Can an employee be terminated solely for absenteeism?
- Yes, frequent and unexplained absences can be grounds for termination, especially if it violates company policies and disrupts operations.
- Is it necessary to provide warnings before termination for absenteeism?
- Yes, it's generally advisable to issue warnings or notices to employees regarding their attendance issues before resorting to termination.
- What should be included in a termination letter due to absence?
- A termination letter should clearly state the reason for termination, cite the company's attendance policy, provide details of the employee's absenteeism, and offer guidance on any outstanding matters such as final payments or clearance procedures.
- Can an employee challenge their termination for absenteeism?
- Depending on the circumstances and applicable employment laws, an employee may have the right to challenge their termination, especially if they believe it was unjust or discriminatory.
- How should employers handle termination meetings for absenteeism?
- Employers should conduct termination meetings professionally and respectfully, ensuring that the employee understands the reasons for termination and offering support for any transition-related concerns.
Kshitij Tarun