When writing a termination letter due to absence, it's crucial to maintain clarity, professionalism, and empathy. Clearly state the reason for termination, cite the company's attendance policy, and provide details of the employee's absenteeism. Offer support for any outstanding issues, such as final payments or clearance procedures, and express gratitude for the employee's past contributions.
Sample Termination Letter to Employee Due to Absence
From,
________________(Company’s Name)
________________(Company’s Address)
Date: __/__/______(Date)
To,
________________(Employee’s Name)
________________(Employee ID)
________________(Employee’s Contact details)
Subject: Termination Letter due to absence
Dear Sir/Madam,
This letter is to inform you that your employment as _______________(position) at ___________________ (company’s name) is terminated with immediate effect. You have violated the attendance policy of the company. You have continued being absent from the last ______(duration) days. You have been given multiple warnings by the ____________(department) department. Your attendance record is very poor from the __________(month) month. Uninformed absence always results in over workload of the fellow employees.
Therefore, Our company has decided to terminate you. Kindly, note that this decision is final and irreversible. You can coordinate with the ______________(Human Resources Department) to clear your dues. Your final payment will be given to you by the end of this month.
Thank you for your contribution to this firm/organization.
Regards,
________________(Signature)
________________(Name)
________________(Designation)
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Kshitij Tarun