Resignation Letter with Reason – Simple Sample Resignation Letter with ReasonResignation Letter with Reason – Simple Sample Resignation Letter with Reason
Writing a resignation letter with reason requires clarity and professionalism. Clearly state your intention to resign, mention the reason for your decision, and express gratitude for the opportunities provided by the company. Ensure to submit the letter in a timely manner and maintain a polite tone throughout.

Table of Contents:

Formal Resignation Letter with Reason

To,
The HR Manager (Human Resources Manager),
_____________ (Name of the company),
_____________ (Address)

Date: __ /__ /____ (Date)

Subject: Resignation Letter

Respected Sir/Madam,

I would like to inform, you that I ___________ (Name of the Employee), working in _______________ (Name of the Department) as a ___________ (Name of the Position). I hold an Employee ID number ____________ (ID Number).

I want to bring to your notice, that I want to resign from the current position because ____________ (Mention the reason/Shifting to another place/Wants to shift to hometown/issues in the office/any other reason). I have cleared all my dues and I have submitted all my projects. From my end, I have completed all the responsibilities, so that there is no issue or concern to any third person.

I request you to please, consider my request a genuine one and provide me with a clear resignation.

Thanking you,

Yours ____________ (Sincerely/Faithfully),
_____________ (Name),
_____________ (Contact details),
_____________ (Signature)

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FAQs

  • When should I submit my resignation letter?
    • It is advisable to submit your resignation letter at least two weeks before your intended last working day to provide ample time for transition.
  • Do I need to mention the reason for my resignation?
    • While it's not mandatory, providing a brief reason for your resignation can help HR understand your decision and address any potential concerns.
  • Should I mention my future plans in the resignation letter?
    • It's not necessary to mention your future plans in the resignation letter. Focus on expressing gratitude and professionalism in your communication.
  • Is it appropriate to mention grievances in the resignation letter?
    • It's generally not recommended to mention grievances in the resignation letter. Keep the tone professional and focus on the positive aspects of your experience with the company.
  • Do I need to hand-deliver the resignation letter?
    • You can deliver the resignation letter in person or via email, depending on your company's policies and preferences. Email is often a convenient and accepted method of submission.

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