When drafting a request letter for a quotation from a supplier, clarity and politeness are essential. Clearly state the purpose of the letter and provide relevant details about your business, such as the type of store and sales volume. Request the supplier to send a brochure along with the quotation. Include contact information for easy communication. Ensure clarity in communication and avoid omitting necessary details to facilitate an effective response.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Letter for Quotation from Supplier
To,
The Supplier,
__________ (Name of the agency),
__________ (Agency’s address)
Date: __/__/____ (Date)
Subject: Request for quotation
Dear Sir/ Madam,
I am writing this letter on behalf of M/s ___________ (mention name of your shop/ company).
Through this letter, I would like to inform you that we are looking forward to appointing you as a regular supplier of goods for our shop. Ours is a __________ (grocery/ crockery/ gifting/ accessories/ any other) store and has a sale of over __________ (mention amount) in a quarter/ year. I would like to request you to kindly send the brochure along with the quotation attached to it.
You may respond to it at _________ (mention contact number) or write us at __________ (mention address/ email address).
Thank you,
___________ (your signature),
___________ (name),
___________ (contact number)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons.
- Auto-Fill Textarea: The chosen template’s content will automatically fill the textarea.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open with the subject "Sharing My Draft Letter".
Share via WhatsApp
Click the "Share via WhatsApp" button to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
Click the "Copy to Clipboard" button after composing your letter. You can paste the copied text anywhere you need.
Print Letter
Click the "Print Letter" button after composing your letter to print it directly from the browser.
FAQs
- What information should be included in a request letter for a quotation from a supplier?
- The letter should include details about your business, such as the type of store and sales volume, and a polite request for a quotation along with a brochure.
- Why is it important to request a brochure along with the quotation?
- Requesting a brochure helps you gain a better understanding of the supplier's products and services, aiding in making an informed decision.
- How should I provide contact information in a request letter for a supplier quotation?
- You can provide contact information such as phone number and email address for the supplier to respond to your request.
- Is it necessary to mention the sales volume of my business in the request letter for a supplier quotation?
- Including the sales volume can help the supplier understand the scale of your business and tailor their quotation accordingly.
- What should I do if I don't receive a response to my request for a supplier quotation?
- If you haven't received a response within a reasonable timeframe, it's advisable to follow up with the supplier via phone or email to ensure your request was received and to prompt a response.
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Sandeep Bhandari