Request Letter for Construction Quotation Approval – Sample Letter of Request for Approval of Quotation

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Request Letter for Quotation Approval

To,
The Manager,
__________ (Department),
__________ (Name of the company),
__________ (Company’s address)

Date: __/__/____ (Date)

Subject: Request for quotation approval

Dear Sir/ Madam,

This letter is in reference to the construction quotation that I had deposited bearing quotation number ____________ (mention), on __/__/____ (date of quotation), at your desk for the construction work to be done in your campus.

I would like to inform you that me being a ________ (mention designation) of _________ (mention company name), have tried my best to provide you with the best possible prices for the construction work and services. It is to request you kindly have a look at it and approve it at the earliest. I believe to get a quick response from your end.

Yours Truly,
___________ (your signature),
___________ (name),
___________ (contact number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

Print Letter

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.

FAQs

• What should be included in a request letter for construction quotation approval?
  • Clearly reference the specific quotation by number and date, state your role and affiliation with the company, express confidence in the provided pricing, and politely request approval.
• How should I address the recipient in a request letter for construction quotation approval?
  • Begin with "Dear Sir/Madam" to convey respect and politeness.
• Is it important to mention the reason for requesting quotation approval in the letter?
  • No, the primary focus should be on the request for approval, but mentioning the reason can provide context if necessary.
• Should I anticipate a response timeline in the request letter for construction quotation approval?
  • Yes, it's advisable to express the expectation of a prompt response to encourage timely action.
• Is it necessary to provide contact information in the request letter for construction quotation approval?
  • Yes, providing contact information allows for easy communication and follow-up regarding the quotation approval process.

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