When drafting a request letter for the payout of annual leave, it's important to maintain a polite and professional tone while clearly stating your request and providing necessary details such as your name, department, employee ID, and the reason for the request. Be sure to express gratitude for considering your request and attach any required documents for processing. Clarity and politeness are key in ensuring your request is understood and processed promptly.
Sample Letter for Annual Leave Payment
(Sender’s details)
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Date: __/__/____ (Date)
(Receiver’s details)
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Subject: Request for payout of annual leave
Dear Sir/Madam,
I am __________ (Name) and I am working in ________ (Department) of your prestigious company i.e. __________ (Company Name) having employee ID ________ (Employee ID).
I am writing this letter to request you for the payout of annual leave. I have been working in your company for more than ____ (no. of years) and according to the company policy, I am eligible for encashment of my annual leaves.
I request you to kindly allow me to encash my _____ (no. of eligible leaves) annual leave as ________ (reason for encashment). I kindly request you to grant me this at the earliest.
As per requirement, I have attached all the required documents along with this letter.
Thanking you in advance.
Yours sincerely,
___________ (Your name)
___________ (Employee ID number)
___________ (Contact Number)
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Sandeep Bhandari