When drafting a letter requesting data correction, clarity and politeness are essential. Clearly state your name, designation, and employee ID, along with details of the document requiring correction and the specific data to be corrected. Provide a deadline for the correction and offer assistance for any questions or concerns. Express gratitude for their attention to the matter.
Sample Letter to Employee Requesting for Data Correction
To,
___________ (Receiver’s Name),
___________ (Name of the organization),
___________ (Address of the organization),
Date: __/__/____ (date)
Subject: Request for data correction
Dear Sir/Madam,
With humble regards, I would like to inform you that my name is _______ (name) and I am working as a ________ (designation) having _______ (employee ID).
This letter is to bring to your urgent attention that on date __/__/_____ (date) I received a document regarding __________ (name of the document). I have reviewed the document thoroughly and I noticed that the data mentioned in the document is incorrect and _________ (field) needs correction.
Therefore, I request you to edit the data and re-issue the document before __/__/____ (date). If you have any questions or concerns regarding this matter, you can contact the _______ (department).
Regards,
___________ (Name),
___________ (Designation),
___________ (Contact details)
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Sandeep Bhandari