Request Letter to College for Duplicate Fee Receipt

Request Letter to College for Duplicate Fee Receipt

Writing an effective letter to request a duplicate fee receipt from a college requires clarity and politeness to ensure your request is understood and addressed promptly. It's important to clearly state your name, department, roll number, and enrollment number. Explain the reason for needing the duplicate receipt and confirm that you have already paid the fees for the specified period. Provide your contact information for any further inquiries. By following these guidelines, you can effectively communicate your request to the college administration.

Table of Contents:

Sample Letter for Issuance of duplicate fee receipt

To,
The Principal,
__________ (College Name),
__________ (Address)

Date: __/__/____ (Date)

Subject: Issuance of duplicate fee receipt

Respected Sir/Madam,

My name is ________ (Name) and I am a student of _______ (Department) of your college. My roll number is _______ (Roll number) and my enrollment ________ (enrollment number).

I am most respectfully writing this letter to request you for issuance of duplicate fee receipt for the ________ (Quarter/semester/year). I beg to inform that the original receipt got lost/ misplaced/ damaged during ________ (lost reason). I am in need of the above-mentioned receipt for ________ (maintaining personal records/ have to use for Income Tax purpose/ any other – Mention reason).

I hereby confirm that I have paid the fees for the above-mentioned __________ (Quarter/semester/year). I shall be highly obliged for your kind support. For any queries you may contact me at ___________ (Contact number).

Thanking you,
__________ (Name),
__________ (Semester),
__________ (Roll number)

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FAQs

  1. How should I address the letter to request a duplicate fee receipt from a college?
    • Begin with a respectful salutation, addressing the recipient as "Respected Sir/Madam" or "Dear Principal."
    • Clearly state the purpose of the letter in the subject line, such as "Issuance of duplicate fee receipt."
  2. What details should I include in the letter for clarity?
    • Provide your full name, department, roll number, and enrollment number.
    • Explain the reason for needing the duplicate receipt and specify the period for which it is required.
  3. Is it necessary to confirm payment of fees in the letter?
    • Yes, it's essential to confirm that you have already paid the fees for the specified period to expedite the process.
  4. What should I do if the original fee receipt was lost or damaged?
    • Clearly mention the circumstances under which the original receipt was lost, misplaced, or damaged.
  5. How can I ensure timely communication regarding my request?
    • Provide your contact information, such as phone number, in the letter so that the college administration can reach you if they have any questions or updates regarding your request.

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