Writing an effective request letter for a shortage of goods requires clarity and politeness. Clearly state the issue, including details such as invoice number, expected quantity, and received quantity. Politely request expedited delivery of the remaining goods to avoid inconvenience. Ensure all necessary details are included and maintain a professional tone throughout the letter.
Sample Request Letter for Shortage of Goods
To,
____________ (Receiver’s Name),
____________ (Designation),
____________ (Address)
Date: __/__/____ (Date)
Subject: Request Letter for Shortage of Goods
Respected Sir/Madam,
My name is ____________ (Name), and I serve as (a/an) ____________ (Designation) at ____________ (Organization name).
I would like to bring to your attention the shortage of goods we are currently experiencing against the invoice number/bill number ____________ (invoice number/bill number) or transaction ID ____________ (transaction ID number) dated __/__/____ (date). As per our initial order, we were expecting to receive ____________ (Units/Mention your quantity) of ____________ (Machinery/Equipment/mention your order name), but we have only received ____________ (Quantity) of it.
Therefore, I kindly request you to expedite the delivery of the remaining quantity at your earliest convenience to prevent any further inconvenience. If you have any queries regarding this matter, please feel free to contact us at ____________ (Email address/contact details).
Yours sincerely,
____________ (Signature),
____________ (Your name),
____________ (Designation)
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Sandeep Bhandari