When drafting a request letter for the replacement of an office chair, clarity and politeness are crucial. Clearly state the issue with the current chair, how it affects your work, and request a replacement. Provide necessary details such as your name, designation, and contact information for easy reference.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Request Letter for Replacement of Chair
To,
The Purchase Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Request for replacement of chair
Sir/ Madam,
Respected, I am __________ (Your name), working in __________ (department) as a _________ (mention designation). I have been working in your reputed company i.e. ________ (company name) for last _______ (duration) having employee ID _______ (employee ID).
I would like to bring into your kind consideration that the chair provided to me is _________ (mention the issue with the chair). I am assigned with table number/ cabin number ________ (mention) but due to the chair being __________ (mention issue) I am unable to work properly as it causes disturbance.
Therefore, It is to request you to kindly get the same replaced at the earliest.
I shall be highly obliged for your kind support.
Yours Truly,
________ (Signature),
________ (Name),
________ (Contact Number)
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Print Letter
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FAQs
- Is it necessary to mention my employee ID in the letter?
- Including your employee ID can help the Purchase Manager identify you in their records more easily, but it's not always necessary. If you're unsure, you can omit it.
- How should I describe the issue with the office chair in the letter?
- Clearly and briefly describe the specific issue(s) with the office chair, such as instability, discomfort, or damage.
- Who should I address the letter to?
- Address the letter to the Purchase Manager or the relevant department responsible for procurement or facilities management.
- Should I attach any supporting documents to my request?
- If there are any supporting documents, such as photographs showing the issue with the chair, you can consider attaching them to provide additional clarity.
- How long should I wait for a response after sending the letter?
- It's reasonable to expect a response within a few business days. If you haven't received a response by then, you can follow up with a polite reminder.
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Sandeep Bhandari