When writing a request letter for a duplicate insurance policy, it's crucial to maintain clarity and politeness. Clearly state your name, policy details, and the reason for requesting a copy. Express gratitude for considering your request and provide necessary contact information for follow-up.

Table of Contents:

Sample Letter for Duplicate Insurance Policy

__________ (Receiver’s Name),
__________ (Insurance Company Name),
__________ (Address)

Date: __/__/____ (Date)

Subject: Request for a copy of insurance policy

Respected Sir/ Madam,

My name is_________ (Name) and I do hold an insurance policy in your company bearing policy number ____________ (policy number).

I am most respectfully writing this letter to request you for issuance of copy of the insurance policy as the original document got _______ (Lost/ torn/ damaged/ stolen) and therefore, I request you to kindly issue me a copy of the insurance policy in order to prevent any confusion in coming future. I shall be highly obliged for your kind support. The following are the details for policy:

Name of the holder: __________
Policy number: _________
Date of issuance: __/__/____
Registered mobile number: _________

I request you to kindly look into the matter and do the needful at the earliest. I shall be highly obliged for your kind support.

Thanking You,
___________ (Signature),
___________ (Name),
___________ (Contact Number)

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  • Start Typing: Enter your letter content in the "Letter Input" textarea.
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  • Why is it important to request a duplicate insurance policy formally?
    • Formal requests ensure that the insurance company is aware of your request and can process it efficiently.
  • What details should be included in the request letter?
    • Mention your name, policy number, reason for requesting a duplicate, and any relevant policy details.
  • How should I express gratitude in the letter?
    • Politely thank the recipient for considering your request and express appreciation for their assistance.
  • Is it necessary to provide contact information in the letter?
    • Yes, including your contact details allows the insurance company to reach out to you for further communication or clarification.
  • What should I do if I don't receive a response to my request?
    • Follow up with the insurance company via phone or email to ensure your request is being processed.

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