When drafting a request letter for material inspection, it's important to maintain a tone of respect and professionalism. Clearly state the purpose of the letter, providing essential details such as order numbers and item names. Specify the timeline and location for the inspection, and offer contact information for further coordination. Close the letter with a polite expression of gratitude and signature.
Sample Letter for Inspection of Material
From,
__________ (Company/ Your Name)
__________ (Address/ Contact)
__________ (Sender’s Details)
Date: __/__/____ (Date)
To,
__________ (Receiver’s name),
__________ (Receiver’s Address)
__________ (Recipient Details)
Subject: Requesting inspection of material
Dear Sir/ Madam,
Most respectfully my name is ______ (name) and I am working in _______ (company) as a _________ (designation).
I would most humbly inform you that I have been working on the order that we received from your end bearing __________ (order number/ invoice number) having __________ (item names). It is to request you to kindly visit _______ (address) before __/__/____ (date) for the product and quality inspection of the ordered item.
It is requested to kindly consider this as an invitation letter for the inspection of the ordered item. You may contact us on ________ (contact number).
Truly,
__________ (Signature)
__________ (Name)
__________ (Contact Details)
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Sandeep Bhandari