To write an effective request letter for an extension of a report submission, be clear and polite. Start by addressing the recipient properly, then introduce yourself and mention your position and department. Clearly state the project name, the original submission date, and the reason for requesting an extension. Specify the number of extra days needed and the new expected submission date. Always thank the recipient for their understanding and support.
Sample Letter for Extension of Submission of Report
To,
__________
__________
__________ (Receiver’s Details)
Date: __/__/____ (Date)
From,
__________ (Name of the Employee/ Your Name)
__________ (Department)
__________ (Name of the Company)
Subject: Request for extension
Respected Sir/Madam,
With due respect, my name is __________ (Your Name), holding position of __________ (Designation), working in department __________ (mention your department). My employee ID Number is __________ (Your ID number).
I was assigned with a project __________ (Project Name) which is to be submitted on __________ (Date), but I apologetically write this to you requesting an extension for submission of the given report. The reason behind the delay is __________ (Mention reason).
I request you to kindly grant me an extension for at least __________ (Number of days). It is expected to be submitted on __________ (Date). I shall be highly obliged for your kind support.
Thanking you,
__________ (Signature),
__________ (Name),
__________ (Contact Details)
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Sandeep Bhandari