To write an effective request letter for the renewal of an annual maintenance contract (AMC), address the manager respectfully and introduce yourself clearly, mentioning your locality and the product you use. State the duration of your current AMC and its expiration date. Express your interest in renewing the contract and request information on current offers and benefits. End the letter with your contact details and a polite thank you. Avoid unclear language and ensure all necessary details are included.
Letter for Renewal Of Annual Maintenance Contract
To,
The Manager,
__________ (Company Name)
__________ (Address)
Date: __/__/____(Date)
From,
__________ (Your Name)
__________ (Address)
Subject: Renewal of Annual maintenance contract
Respected Sir/Madam,
This is to inform you that I am __________ (Name), a resident of __________ (Locality) using your product __________ (Product Name/ Code) for last __________ (Duration).
I would like to most humbly inform you that I have been availing the AMC __________ (AMC number) from your company for the mentioned product for the last __________ (Duration/ Period). I would like to bring in your kind concern that the current annual maintenance contract is going to end on __/__/____ (Date) and I am willing to continue availing this service from your company.
Therefore, I request you to kindly renew the AMC for the mentioned product and do inform me about current offers and benefits for renewal. You may contact me at the below-mentioned contact details.
Thanking you,
__________ (Signature)
__________ (Name)
__________ (Contact Number)
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FAQs
- What details should I include in my AMC renewal request letter?
- Include your name, locality, product name/code, AMC number, duration of the current AMC, and the expiration date.
- How should I address the manager in the letter?
- Address the manager respectfully with "Respected Sir/Madam" or "Dear Sir/Madam."
- What should I mention about the AMC in the letter?
- Mention the duration you have been availing the AMC and its upcoming expiration date.
- What should I request regarding the AMC renewal?
- Request the renewal of the AMC and ask for information on current offers and benefits for renewal.
- How should I conclude my AMC renewal request letter?
- Conclude the letter politely, thanking the manager for their consideration and providing your contact details.
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Sandeep Bhandari