Request Letter for Extension of Annual Leave – Sample Letter Requesting for Extension of Annual Leave

Request Letter for Extension of Annual Leave – Sample Letter Requesting for Extension of Annual Leave

When writing a request letter for an extension of annual leave, maintain a respectful tone and clearly state the reason for the extension. Provide specific details about your current leave and the duration of the extension needed. Ensure to express gratitude and offer assurance of your return to work.

Table of Contents:

Sample Letter for Extension of Annual Leave

To,
The HR Manager,
__________ (Name of the company),
__________ (Address of the company)

Date: __/__/____ (date)

Subject: Request for annual leave extension

Respected Sir/Madam,

With all due respect, I would like to inform you that my name is _______ (name) and I am working as a ______ (designation) having ______ employee ID.

I am writing this letter in reference to my ongoing annual leave for ____ (days). This is to inform you that due to some unavoidable circumstances __________ (mention reason for leave extension). I request you to kindly extend my annual leave for the next ___ (days/weeks). Kindly, forgive me for this uncertainty.

I assure you that I will resume my work from __/__/____ (date) positively. In case of any emergency, I have informed my colleague Mr./Ms. _________ (name), He/She will surely handle the work regarding the same.

Yours faithfully,
__________ (Name),
__________ (Designation),
__________ (Contact details)

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FAQs

1. Can I request an extension of annual leave after it has already started?
  • Yes, you can request an extension of annual leave even after it has commenced, provided you provide a valid reason and seek approval from your employer.
2. How should I address the HR manager in my request for leave extension?
  • Address the HR manager with respect, using "Respected Sir/Madam" or "Dear HR Manager," followed by a clear and polite explanation of your request.
3. Is it essential to specify the reason for the leave extension in the letter?
  • Yes, it's crucial to provide a valid reason for the leave extension to help your employer understand the necessity and urgency of your request.
4. What should I do if I need to extend my annual leave due to personal reasons?
  • Clearly explain your situation to your employer in the request letter, providing as much detail as you're comfortable sharing, and express your appreciation for their understanding.
5. Should I mention a colleague who will handle my responsibilities during my extended leave in the letter?
  • Yes, it's advisable to designate a colleague who can manage your tasks in your absence and mention their name in the letter to assure your employer of a smooth transition during your extended leave.

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