When writing a letter requesting cleaning services for your office, maintain a professional and courteous tone. Clearly state the purpose of the letter and mention any specific requirements or documents attached. Request a quotation for the cleaning service and provide your contact details for further communication. Express gratitude and end the letter politely.
Sample Request Letter for Cleaning Service
To,
The Manager,
___________ (Name of the company),
___________ (Address)
Date: __/__/____ (date)
Subject: Request for cleaning service
Respected Sir/ Madam,
I am writing this letter on behalf of _____________ (company name). I would like to inform you that our office is looking for a cleaning service agency and for which we have decided to get it done by your company.
This is to request you to kindly send the quotation as per the map and area mentioned in the additional document attached to this letter. I believe you would respond to this letter at the earliest. You may contact me at ___________ (mention contact details) for any other information.
Thanking you,
Regards,
____________ (signature),
____________ (contact details)
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FAQs
- How should I address the recipient in the letter?
- You can address them as "Respected Sir/Madam" or "Dear Sir/Madam" to maintain a formal tone.
- What documents should I attach to the letter?
- Attach a document specifying the map and area of your office premises that require cleaning for the service provider's reference.
- How soon can I expect a response after sending the letter?
- Response times may vary depending on the company's workload, but it's reasonable to expect a reply within a few business days.
- What information should I provide for the quotation?
- Ensure to include details such as the size of the office area, frequency of cleaning required, and any specific cleaning services needed to receive an accurate quotation.
- Is it necessary to express gratitude in the letter?
- Yes, expressing gratitude at the end of the letter adds a courteous touch and acknowledges the recipient's time and consideration.
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Sandeep Bhandari 
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