When composing a letter requesting space allocation for a Diwali celebration, maintain a respectful tone and clearly state your request for a specific location within the society premises. Include details such as the date and preferred area for conducting the Diwali Pooja. Express gratitude for their consideration and anticipate a prompt response.
Sample Letter for Space Allocation for Diwali Celebration
To,
___________ (Receiver’s Details),
___________ (Name of the society),
___________ (Address)
Date: __/__/____ (Date)
Subject: Request for space allocation for Diwali pooja
Respected,
My name is ______________ (name) and I am a resident of _____________ (mention society name). Respected, I write this letter with the utmost respect to request you for allocating the space for celebrating the Diwali Festival. I would like to state that as per the discussion, _______________ (mention – club house/ lawn/ compound area/ hall/ any other) is vacant on __/__/____ (date) in which Diwali Pooja can be conducted.
I expect your quick response in this regard and shall be obliged for your kind approval.
Thanking you,
Regards,
____________ (signature)
____________ (name),
____________ (contact details)
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FAQs
- How should I address the recipient if I don't have their specific name?
- Using "Respected" or "Greetings" maintains a polite tone when the recipient's name is unknown.
- Is it necessary to mention the specific event (Diwali) in the letter?
- Yes, specifying the event helps the recipient understand the purpose of the request and its cultural significance.
- What should I do if the preferred space is not available on the requested date?
- Politely inquire about alternative available dates or spaces that could accommodate the Diwali Pooja.
- Should I include any additional details about the event in the letter?
- Only include essential details such as the event name, date, and purpose to keep the letter concise and focused.
- Is it appropriate to follow up on the letter if I don't receive a response within a reasonable time frame?
- Yes, a polite follow-up email or phone call after a reasonable waiting period shows initiative and reinforces the importance of your request.
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Sandeep Bhandari