When drafting a request letter for reimbursement, clarity and politeness are essential. Clearly state your name, department, and employee ID for reference. Specify the items purchased and the department for which they were ordered. Clearly mention the amount spent and attach the bill for reference. Express gratitude and anticipation for a favorable response.
Sample Request Letter for Reimbursement
To,
The Manager,
__________ (Company’s Name),
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Request for reimbursement
Respected Sir/ Madam,
I would like to inform you that I am ________ (name) and I work in ________ (department) of your reputed company. My employee ID is _______ (mention your employee ID).
Respected, I was asked to make an order of __________ (mention items) for _________ (department name). In this regard, I would like to request you to kindly reimburse the spent amount. The amount is _________ (mention amount). As per requirement, please find the bill attached along with this letter.
I believe you would consider this as a genuine request. Your support shall be highly obliged.
Thanking you,
________ (Signature),
________ (Name),
________ (Contact Number)
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