__________ (Name of the Office),
__________ (Address of the Office)
Date: __/__/____ (Date)
Subject: Request for extra baggage charges
Respected Sir/ Madam,
Most courteously, I am ____________ (Name), and I would like to inform you that I am a resident of ________ (Mention locality).
I am writing this in reference to the journey that I am undertaking on __/__/____ (Date), and the PNR number issued to me is __________ (mention the PNR Number). As per the ticket details, I am allowed to carry baggage of up to _________ (kilograms/ bags), but I have a total luggage weight of ________ (Weight/ number of bags). As per the requirements, I need to carry all the baggage, and I request you to kindly provide me with the charges for additional luggage of up to _________ (Kilogram). I am ready to pay the charges applicable for the same.
I expect your kind support in this regard. In case any query arises, please do not hesitate to contact me at the contact details mentioned below.
___________ (Your name),
___________ (Contact details)
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